Room Reservations

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Policy Title: Barbara & Ed Hemmerling Group Study Rooms
Policy Number: 6055

Proposed Policy:
The Placentia Library District is committed to providing an environment that is conducive to study and group collaboration. The Library provides our patrons access to the Barbara & Ed Hemmerling group study rooms within the following guidelines:

6055.1 The purpose of the Library study room is to provide a space for patrons to meet and collaborate. The Library will provide equal access to all patrons. The Library has two study rooms with a capacity of six people per room at one time. There is no charge for use of the study rooms.
a. The Barbara & Ed Hemmerling group study rooms are not to be used to conduct commercial business transactions.
b. Patrons reserving room must be at least 13 years of age and have a current valid Placentia Library card.
c. Reservations will be held 10 minutes after the scheduled start time. If the group of two or more is not present after the 10-minute grace period, the reservation is forfeited and the time slot becomes available to others.
d. Rooms are reserved in 30 minute time increments, up to two (2) hours/day. If there are no other reservations, time may be extended an additional hours, up to three (3).
e. There is a minimum of two (2) patrons and maximum of six (6) patrons per room.
f. Furniture are not to be moved in or out of the rooms.
g. Maintain a moderate noise level that does not disturb those in adjoining rooms or outside the rooms. Rooms are not soundproof.
h. Leave the room in good condition for the next patrons, including erasing the whiteboard and disposing of trash.
i. Vacate study rooms 30 minutes before the Library closing time.
j. Rooms are not intended to provide privacy. Library staff may enter rooms as needed for security, maintenance, or other reasons.
k. Do not leave your valuables unattended in the rooms at any time. The Library is not responsible for lost or damaged personal property.
l. All rules and regulations as outlined in the District policies, including but not limited to Policy 6020 – Internet and Computer Access, Policy 6040 – Beverage & Food, Policy 6050 – Community Meeting Room, and Policy 6065 – Public Behavior.
m. Failure to comply with this policy and other library policies may result in loss of study room and/or library privileges.

6055.2 Patrons will be required to register at the Information Desk and provide a valid library card. Patrons’ library cards will be returned after use of the study room.

6055.3 Rooms are available on first come, first served basis when not reserved. Patrons without reservations must vacate room when requested by patrons with valid reservations. Reservations can be made online or by calling the Information Desk. Reservations are taken during normal library hours and are required 24 hours before use of the study room. The last reservation of the day will be accepted one hour before the Library closes. Reservations are for one hour. If there is no reservation for the study room, patrons can request an additional hour at a time.

6055.4 Patrons are required to observe all library policies. There is no eating, drinking, and sleeping allowed in the study room. Bottled water is acceptable. Failure to comply with all library policies may result in loss of study room or library privileges